Custom systems
Missed calls. Forgotten quotes. Fixed, for good.
Whatever's slowing you down or losing you jobs, we build a custom system to fix it. Follow-ups that send themselves, missed calls texted back, every job on one screen.
No lock-in contracts
The problem
Every business leaks somewhere. A lead forgotten in a text thread, a quote nobody chased, admin eating your nights. It's not you. It's that nothing is set up to catch it.
- 01
Leads slip through the cracks
Enquiries come in by text, email, Facebook and phone, and some just get forgotten.
- 02
Chasing quotes by hand
You send a quote, hear nothing, and never get round to following it up.
- 03
Admin after hours
Nights and weekends spent catching up on work that could run itself.
How it works
Exactly what we'll do.
How soon you'll see results
Day one
Your system is working from the day it goes live.
Day 1
Discovery call
We map how work comes in, where it leaks and what's eating your time, so we know exactly what to fix first.
Week 1
System plan
We design the system around how you actually work, and walk you through it before we build anything.
Weeks 1–3
Build
Pipelines, automations, follow-ups and integrations: whatever the plan needs. Every system is custom.
Go-live
Test and hand over
We test every path, then show you and your team how to use it, right from your phone.
After
Tweak as you grow
As your business changes, we adjust the system so it keeps doing its job.
The result: nothing slips through the cracks, the admin runs itself, and you get your nights back.
What's included
Built around your business, not a template.
- A discovery call to find where you're losing time and jobs
- A system plan you see and approve before we build
- The full build: pipelines, automations and integrations
- Testing of every path before it goes live
- A walkthrough for you and your team
- Tweaks as you grow, so it keeps up with your business
Examples
A few things we've built.
Every system is custom. Tell us the problem and we'll build the fix.
Missed-call text-back
Miss a call on the tools and they get a text straight away, so they don't ring the next bloke.
Instant lead follow-up
Every enquiry gets a reply in seconds, then a nudge if they go quiet.
Quote follow-up
Quotes get chased automatically until they say yes or no.
Job pipeline
Every lead and job, what stage it's at and who's waiting on you, on one screen.
One inbox
Texts, emails and Facebook messages in one place, on your phone.
Review requests
Every finished job gets asked for a Google review, so you don't have to remember.
Booking reminders
Automatic reminders before every job or quote visit, so fewer no-shows.
Past customer reactivation
Old customers get a nudge when it's time for the next job.
3D project previews
Customers see their job in 3D and get an instant quote. They land in your CRM as a lead, and the drawings go to them and you automatically, so there's no back and forth.
Inside a system
What it looks like.
- leads for Pristine Pressure Washing, every one followed up instantly
- 575
- follow-up, even while you're on the tools
- 24/7
- your system is working from the day it goes live
- Day one
- trade businesses we've worked with
- 30+
Every job, enquiry to booked, on one screen
Every lead followed up automatically
“That's actual confirmed jobs and paying clients, not a pile of low-quality leads that go nowhere.”
Working together
It's a partnership. We both have a role, and the main thing is communication.
What we need from you
- What's slowing you down: the problems you want fixed
- How you work now: how leads come in, how you quote and book
- Access to the tools you already use
- Your time for the discovery call and walkthrough
What we expect from you
- Use the system and keep your pipeline updated (we'll show you how)
- Tell us what's not working so we can fix it
- Talk to us when your business changes
What you get from us
- You deal with Van directly, not an account manager
- A system built around you, not a template
- Quick replies when something needs changing
- We pay for every tool we use to build it
Good to know
Custom pricing. Every system is built around your business, so we'll work out the scope and price together on the call.
No lock-in contracts. You stay because it's working, not because you're stuck.
Up to 3 rounds of revisions. Send as many changes and notes as you like, all in one go, so we're not going back and forth. Past three rounds, we'll talk about any extra cost before doing the work.
You pay for your GHL usage directly, typically $30–$50 a month. We cover every other tool we use.
What's slowing your business down?
Pick a time below. It's 15 minutes with me. Tell me where you're losing time or jobs, and I'll tell you straight what we'd build to fix it.
